Commercial Assistant ()

As a Commercial Assistant, your goal is to support the Retail Agency team together with the other Assistants, and ensuring that their clients receive the best service in the market. You will report to the Head of Retail Agency and will provide assistance to 1-2 Negotiators.

Your responsibilities

• You will take care of correspondence including client mailings, letters, etc,
• You will organise client and team events, together with our Marketing department,
• You will update and manage internal databases,
• You will organise, prepare, take minutes and write reports of client meetings, as well as internal team meetings,
• You will take care of incoming phone calls including responding to routine questions, taking messages and redirecting callers,
• You will help prepare client presentations and documents,
• You will write Property Sheets including short translations in three languages,
• You will prepare invoices and help the Head of Department collate financial data for internal reporting purposes,
• You will manage team agendas which will help you anticipate Negotiators’ requests,
• You will take care of reception back-up when required,
• You will perform any other assigned administrative projects as request by the team.

Your skills and experience

• You hold a Bachelor degree or equivalent and have 5-8 years of proven experience in a similar role,
• Your service-oriented attitude and pro-activity invariably lead to a high client satisfaction, both internally and externally,
• You have excellent organisational skills which enable you to multi-task and prioritise efficiently,
• You are a team-player but are also able to work autonomously and take initiative,
• You have strong attention to detail and consider yourself to be a completer/finisher,
• You enjoy working in a fast-paced environment,
• You have good command of the MS Office package and you feel comfortable learning to use new software/applications,
• You have excellent written and verbal communication skills in French, English and Dutch,
• Above all, you have a positive and friendly personality.

Our offer

• Additionally to an attractive package and an international career path, our client offers you a key position with the opportunity to develop yourself within a very dynamic company.
• Our client is part of an important international group, where flexibility and excellence of service, but also team spirit and service-minded attitude are the main values.