PA/Legal secretary! ()

Excel Interim is a temporary agency in Brussels, part of the Angela Mortimer Group, the leading UK recruitment consultancy. We specialise in recruiting office staff (Receptionist, Secretary, Management Assistant, Personal Assistant and Assistant in Legal, HR, Marketing, Communication, etc), customer service administrators. Excel-Interim has proved from the beginning to be successful through creativity and by developing strong partnerships with candidates and clients alike. We have exclusive clients, with local and global outlook, varying from Telecommunication to Finance, Legal to Pharmaceutical or Luxury good and Fashion to Management consultants. Excel Interim simply aims higher. Authorisation number: VG79/BU W-INT060 BAA05/058 Feel free to check our website: www.excel-interim.com and if you have additional questions, please don’t hesitate to call us on 02 646 50 50 !!

Urgent: Personal Assistant (English-French-Russian) for international company!

Company description:

Our client is an international and well-established law firm with offices in Europe, the America’s and Asia.

For their Brussels office (centrally located) they are currently recruiting a Trilingual Personal Assistant.

Your tasks and responsibilities will include:

– Agenda management

– Organising meetings (booking rooms, confirming dates and locations, distributing agendas, preparing material, …)

– Making travel arrangements (arranging train and flight tickets, hotel bookings, taxi reservations, car rentals, Visas,…)

– Typing and amending legal documents, handling layouts, etc.

– Checking and processing timesheets, preparing invoices, liaising with Accounts Department

– Preparing submissions

– Copying and proofreading documents

– Preparing PowerPoint presentations

– Archiving documents (on paper + electronically), following up on files

– Assisting with client queries in a professional and timely manner

– Updating Partners’ contact lists

– Assisting with business development activities, e.g. the organisation of client lunches, etc.

– Handling incoming and outgoing emails, telephone calls, correspondence, etc.

– Ensuring a smooth running of the office (e.g. assisting with a quick resolution of IT issues, ordering office supplies, etc.)

Required profile:

– Fluent in English (oral and written) with a very good working knowledge of French. Russian is a big asset!

– Computer literate: MS Office (Word, Excel, PowerPoint, Outlook)

– Formal administrative/secretarial qualification can be an asset

– A minimum of 5 years of working experience as a Management/Personal Assistant, previous experience in a legal environment can be a strong asset

– Punctual and organised person who works with a lot of eye for detail

– Good interpersonal skills

– Ability to work with tight deadlines and good resistance to stress

– Reliable and mature

– Self-starter with a proactive and service-oriented attitude

Offer:

– A temporary contract of 4 months followed by a permanent contract

– Very nice and professional offices centrally located in Brussels (easily reachable by public transport)

– Nice team to work in !