European Payroll & Benefits Manager – Antwerp ()


Verzekeringsconsultant Vanbreda International is wereldleider in sociale zekerheidsplannen en medische kostenregeling voor internationale bedrijven en expatriates. Onze klanten genieten van een internationale medische dekking en hebben toegang tot een wereldwijd netwerk van ziekenhuizen en andere medische dienstverleners.

Ons Medical Claims Center verwerkt jaarlijks 3 miljoen medische claims. Expatriates kunnen 7 dagen op 7 bij ons terecht.

Vanbreda International is gevestigd in Antwerpen (België), maar we hebben ook regionale kantoren in Brussel, Luxemburg en Kuala Lumpur (Maleisië).


The role holder is responsible for the day to day / people management of the Belgium Antwerp payroll team. Accountable for the BEL Antwerp payroll (c400 heads), HR admin processes and management and administration of benefits and ensuring appropriate governance (Internal and external) requirements are met.

In addition, the role holder is:

  • < >Required to manage a second Belgium payroll of c20 employees with a different payroll companyRequired to manage a number of small (less than 10 employees) non Antwerp payrolls which currently include Switzerland (1), Italy (2), Chile (1), South Africa (1) and Kenya (1)Responsible for engaging with other payroll teams in Europe to ensure a consistent approach is developed within Europe. Support Local HRG with development of payroll and country set up as requiredResponsible for ensuring the administration of all employee related benefits are managed within the above locations and must work with the EMEA Compensation & Benefits manager in the development of new offerings, improvements in process and reductions in employer costs.Accountable for day to day vender management on payroll, HR and benefitsWork with Finance to deliver required MI including headcount reporting and budget planning / costingResponsible for ensuring a high level of accuracy, including robust documentation of process and deadlines is required. Required to proactively look to improve processes in order to reduce risk, improve efficiency and costs. This will include improving management information reporting.Responsible for developing strong relationships with the wider HR team and Finance function to ensure the smooth running of the payroll and benefits, together with monthly reporting, budgeting and forecasting.Management of the protime system for recording time at work, absences etc.

Other areas include:

  • < >Ensuring payrolls are run to a high level of accuracy (100%) Signing off payrolls prior plus ensure month governance reporting is issued to EMEA Compensation & Benefits Manager and/or other European ManagementEnsuring all payments are process and made on time, including all statutory filingsAll internal and external compliance requirements are metDevelopment and production of payroll related management information for HR and Finance on a monthly basisSet up and administration of all international assignee into/leaving the BelgiumEnsuring HR systems (including PeopleSoft) are maintained to a high level of accuracyEnsuring all benefits offered within the above payrolls are accurately documented and tracked with appropriate sign to any changesAll change requests are processed in a timely manner and have the required level of approval.Support employee/HR queries in relation to payroll and benefitsProactively identify changes in legislation or regulations which may have an impact on the operation of payroll and/or benefits

  • < >Manage the payroll provider and other benefit provider relationshipsEnsure accurate tracking and forecasting of payroll related costs and budgetsEnsure all “additional” benefits such as staff recognition are reported accuratelyLiaising with HRGs and other stakeholders to ensure the smooth running of the payrollsSupport the annual performance review and reward cyclesAd hoc support to the wider Compensation & Benefits team including annual market data submissions for benchmarkingSupporting termination calculations in case of severance

The Role holder will also be responsible for:

  • < >ensuring all social, collective and legal changes impacting on HR policies and payroll are identified and implemented as requiredensuring all Data Protection requirements, as well as other compliance requirementsImplementing process improvements to increase efficiency and accuracy in team as well as looking at reducing admin for HRGs. This will include some system developments.ensuring all Data Protection requirements, as well as other compliance requirements.

Personal Skills

Key skills include

  • < >Works well under time pressureTeam player with management experienceAbility to work independently – self starter, autonomous and proactiveHigh level of attention to detail/accuracyStrong analytical including excel skillsHigh level of experience in payroll systems, including tax and regulatory implicationsHigh degree of ownership and professionalismExcellent communication and interpersonal Skills


University degree level, or equivalent.


Extensive experience and/or subject matter expert in the operation of Belgium payrolls (with 500+ employees) as well as managing tax and regulatory requirements related to payroll management. Ideally the role holder should also be experience in:

  • < >other European countriesworking with eBlox payroll system, nd PeopleSoft, Pro-timeprocess improvement techniques

Specific Knowledge

  • < >In depth knowledge of social lawBelgium Payroll Knowledge including tax and regulatory requirementsUnderstanding of Belgium employment law issues as they relate to payroll


  • < >Fluent in Dutch and EnglishVery good French


If you are interested in this position, and submit your CV via

Vanbreda International – Sophie Vincken – Plantin en Moretuslei 299 – 2140 Antwerpen

Tel + 32 3 217 50 61



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