Urgently looking for trilingual Receptionist ()

Beschrijving:

Excel Interim is a temporary agency in Brussels, part of the Angela Mortimer Group, the leading UK recruitment consultancy. We specialise in recruiting office staff (Receptionist, Secretary, Management Assistant, Personal Assistant and Assistant in Legal, HR, Marketing, Communication, etc), customer service administrators. Excel-Interim has proved from the beginning to be successful through creativity and by developing strong partnerships with candidates and clients alike. We have exclusive clients, with local and global outlook, varying from Telecommunication to Finance, Legal to Pharmaceutical or Luxury good and Fashion to Management consultants. Excel Interim simply aims higher. Authorisation number: VG79/BU W-INT060 BAA05/058 Feel free to check our website: www.excel-interim.com and if you have additional questions, please don’t hesitate to call us on 02 646 50 50 !!

Our client is a leading management consultancy with several offices worldwide. For their Brussels office they are currently looking for a Receptionist.

You role will entail:

  • Meet, greet all visitors to the office assisting with their enquiries and accommodating them within the office with adequate resources and support
  • Notify staff of all appointments
  • Maintain reception area to a presentable and tidy standard
  • Manage transport bookings for client and guests as requested, issue cab slips and maintain records
  • Manage all incoming telephone calls appropriately, directing callers, assisting with enquiries and message taking as appropriate (VM, email, mobile)
  • Manage faxes: scan/send/reply to all faxes in a timely manner and assist when any follow up is requested ; manage Fed-Ex deliveries and maintain billing records
  • Liaise with building concierge to ensure that the mail is delivered, sort the mail
  • Manage bookings and set-up of meeting rooms, co-ordinate the administration and facilities of all technical or other related equipment in meeting room in liaison with Logistics and IT i.e. videoconferencing, conference calls etc ; clean up conference room after meetings
  • Upon request, order breakfast/lunch for meetings
  • Assist with the coordination of office events (venue and supplier), assist with marketing & recruiting administration when necessary
  • Pro-actively work with line manager to address specific concerns around reception process and procedure

  • Secretarial degree/certificate
  • Excellent written and spoken Dutch, French and English
  • Strong communication skills
  • Familiarity with technical support/office equipment (mobile phones, blackberry, video conference, copier, scanner, fax etc.)
  • Ability to multi-tasking, prioritize demands, exercising sound judgment and initiative
  • Service-oriented mentality and respond to customer’s needs with a sense of urgency
  • Excellent communication and organization skills
  • Ability to anticipate, identify and solve problems
  • Flexible, adaptable to change
  • Display professional behavior and ethical standards
  • Temporary to permanent contract
  • € 2000 -2300 € according to skills and experience + competitive package including luncheon vouchers, group and health insurance, wonderful opportunity to develop your skills in a dynamic and international environment!

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